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Title: Contracts and Purchasing Manager
Company: Santa Cruz METRO
Location: Santa Cruz, California
Job Status: Full-time
Job ID: 156137
Website: https://scmtd.wd12.myworkdayjobs.com/en-US/METRO_Careers
At Santa Cruz METRO, we care about moving people. We strive to attract, develop and retain a talented and diverse workforce. Many of our employees have worked for us for more than 20 years and come from diverse, cultural and professional backgrounds. METRO promotes high performance, diversity and equal employment opportunities.

At METRO, you will enjoy a competitive salary, CALPERS pension, a robust health/dental/vision benefit program, public service loan forgiveness program, 457 plans, career development, free bus passes, and longevity pay.

THIS IS NOT A BUYERS OR LOGISTICS ROLE

Definition:
Under general direction of the Chief Financial Officer (CFO), the Contracts and Purchasing Manager plans, organizes, directs, develops, and coordinates the activities of the Purchasing and Inventory Parts departments. Ensures compliance with applicable Federal, State, and local laws and regulations. The Manager is responsible for developing a strategic approach to the corporate procurement and materials management process for the purchase of direct and indirect goods and services. Performs complex procurement activities; is responsible for all purchasing, contracting, inventory and materials management at Santa Cruz METRO. Performs other duties as assigned.

Example of Duties and Responsibilities:
The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.
  • Responsible for developing and implementing company policy, providing expert advice on all purchasing and contracting decisions, negotiating large purchases, and responding to any claims regarding contract law violation.

  • Ensures contract compliance with Federal, State and local requirements; as well as Santa Cruz METRO’s policies.

  • Directs, manages, coordinates, and administers the formal bid and procurement process, including development of invitation for Bids (IFBs), Request for Proposals (RFPs), Request for Quotations (RFQs), coordinating pre-bid meetings and bid openings, and contract negotiations.

  • Ensures contract compliance with Federal, State and local requirements; evaluates all procurement activities for compliance with Santa Cruz METRO’s policies and procedures.

  • Prepares technical and administrative reports, correspondence, written recommendations, and makes oral presentations to the Santa Cruz METRO Board of Directors, management, governmental officials, and other organizations or groups as needed.

  • Reviews and approves contracts and purchase orders; maintains contact and negotiates with vendors; keeps informed of market conditions and new products; evaluates vendor performance.

  • Develop and execute short and long-term strategies to facilitate process improvements and innovations within procurement and inventory management.

  • Oversees records retention and management, OSHA required documentation, and required notification distribution to employees.

  • Creates and reviews Santa Cruz METRO procurement policies and procedures to ensure changes are made in compliance With Federal, State, and local laws and regulations.

  • Evaluates all procurement and inventory activities for compliance with Santa Cruz METRO’s policies and procedures. Creates and tracks Key Performance Indicators for the department.

  • Assists in the Disadvantaged Business Enterprise (DBE) Program to help with compliance with various rules and regulations.

  • Owns and manages the in-house procurement and materials management databases

  • Serves as the Procurement Expert on the new Enterprise Resource Planning project and the decision maker for a new procurement and materials management system.

  • Performs other duties as assigned.

Minimum Qualifications:
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education, Training and Experience:
Bachelor’s degree from an accredited college in business, finance, public administration, mathematics, or a closely related field, as well as completion of the NTI/FTA Procurement Training series, or the ability to complete the series within 12 months of hire.

AND

Four (4) years professional experience in public or private sector procurement, including two (2) years supervisory experience, preferably in a public agency. Familiarity with transit agency or transportation system activities and functions is highly desirable. Experience in a large public organization is preferred.

LICENSES AND CERTIFICATES:
A valid Class C driver license and safe driving record is required at the time of application. A valid Class C State driver license is required at the time of appointment and must be maintained throughout employment.

Desired certifications and/or qualifications include: Master’s degree in Business (MBA); Certified Professional Contracts Manager (CPCM); or Certified Public Procurement Officer (CPPO)

Other Conditions of Employment:
Must pass requisite background check.

SPECIAL REQUIREMENTS:
  • Must be able to work extended hours as needed, often outside regular business hours as required by the CFO and/or CEO and the demands of the job.

  • Must maintain strictest confidentiality.

  • Must participate in professional development activities.

  • Requires occasional travel.

APPLICANT PROCESS:  Applicants must complete and submit an official Santa Cruz METRO on-line application and any other required documents specified on the job announcement from our website, https://scmtd.wd12.myworkdayjobs.com/METRO_Careers . A separate application must be filled for each open position.  Resumes will be accepted and are recommended, but may not be substituted for the required application.  The standards and minimum requirements as stated on the front of this job announcement represent only the minimum required to file an application.  Meeting the listed standards does not guarantee that a candidate will be invited for an examination or interview as the Human Resources Department reserves the right to limit the number of candidates to the most qualified for the position as determined by the Santa Cruz METRO staff.  Certification of candidates from the Eligible List to the hiring department may be made each time there is a vacancy.

Santa Cruz METRO is an Equal Employment Opportunity/Affirmative Action Employer.   Santa Cruz METRO will make reasonable efforts in the examination process to accommodate persons with disabilities.  Please advise Human Resources in advance of any special needs by calling 831-420-2542.

Salary Range: $45.02 - $63.20 Hourly

Salaries are on a six-step salary range schedule with 5% increases yearly.

For complete job description and more information about Santa Cruz METRO employment opportunities, visit this link: https://scmtd.wd12.myworkdayjobs.com/METRO_Careers

Questions? Call 831-420-2542/43

When applying, mention that you saw this opening listed at TransitTalent.com.