Request for Quotes
Vehicle Graphics: Furnish and Install Markings/Decals
GNHTD RFQ 07-2024
The Greater New Haven Transit District (GNHTD or “the District”), is seeking Quotes from qualified Contractors to furnish and install GNHTD specified markings and decals on its fleet vehicles. The Contractor shall be responsible for providing and installing the decals onto new vehicles as well as vehicles that require partial replacement of decals (as needed). GNHTD will require a minimum of 25 new vehicles to be decaled in the initial year (12 immediately upon contract execution) and anticipates approximately 12 new vehicles will require graphics furnished and installed annually thereafter. The District maintains a fleet of approximately 100 vehicles, and therefore the maximum number of vehicles to be serviced under this Agreement.
The Contractor must be a person or company that regularly performs the services as outlined herein and must have the necessary capabilities, equipment, personnel, training, and experience to successfully perform this contract. The term of the awarded Agreement will be three years (September 26, 2024 – September 25, 2027). The District reserves the right to extend the Agreement for an additional two, one-year increments for a total of five years.
Any contract resulting from this Request for Quotes is subject in part to financial assistance contracts between the District and the Federal Transit Administration and the District and the Connecticut Department of Transportation. All Respondents will be required to certify that they are not on the Comptroller General's list of ineligible firms. Further, the firm will be required to comply with all applicable Federal and State required contract clauses as well as applicable equal employment opportunity laws and regulations.
The District, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively insure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. GNHTD has not applied a specific DBE Goal to this project. It is GNHTD’s policy and practice that SBE’s, MBE’s, and DBE’s are afforded equal opportunities to participate in the performance of its contracts in whole or part. Our commitment is based on Federal Register 49 CFR, Part 26, Section 105 of the Surface Transportation Assistance Act.
Proposals must be submitted electronically on or before 2:00 PM EST, Tuesday, September 17, 2024, to: [email protected], Christine Hey, Manager of Grants and Procurement, Greater New Haven Transit District.
Electronic submission shall be by email to [email protected], or via a secure cloud-based link. Please submit your entire proposal as one pdf with your company name in the title of the file. Zip files will not be received as they will be automatically blocked by our system. If necessary to break up your proposal into multiple files to transmit electronically, please label each file as part 1, 2, 3, etc., and in chronological order. GNHTD will not require any hard copies to be submitted at this time, however, the District reserves the right to require Proposers to submit a hard copy of their bid package at a later date. Late submissions will not be accepted. It is the responsibility of the Respondent to ensure that its proposal is delivered to the District by the date and time referred to above. The District reserves the right to reject any or all responses as submitted by this Request for Quotes, and to waive informalities and irregularities, as it deems in its best interest.
All costs associated with the preparation and delivery of a proposal are the sole responsibility of the Respondent. Respondent shall not include any such expenses incurred in the development of a Proposal or any costs incurred prior to the execution of a formal contract. A submission of a Proposal will be considered by the District as constituting a legal offer (valid for at least 90 days) by the Respondent to perform the required services.
All questions and/or requests for additional information must be submitted electronically by email no later than Thursday, September 5, 2024, by 2:00PM EST, and shall be directed to Christine Hey at [email protected].
Bid documents will be available for download from www.gnhtd.org under “doing business with us”. Please complete the required form to obtain the corresponding bid file and be on our notification list for any addenda.
