Transit Systems 2024-05-09 2024-06-13

Assistant Project Manager

South Florida Regional Transportation Authority
Pompano Beach, Florida

Job ID: 155959
Job Status: Full-time

Department: Maintenance of Way
Reports to: Chief Engineer
Starting Salary Range: $66,173.51 – $76,273.68
Position Salary Range: $66,173.51 - $106,574.20
Supervisory: No
EEO Category: Senior Professionals
Job Class: Professionals
FLSA Status: Exempt
FSLA Exemption: Administrative
Work Schedule: 40 hours M-F; 8 am – 5 pm

The primary role of the Assistant Project Manager is to assist Project Managers with all elements of projects for the South Florida Regional Transportation Authority’s (“SFRTA”) rail maintenance of way infrastructure and bridge maintenance programs maintained by the service provider(s). Responsibilities include research, development and management of projects, from inception through completion. The individual in this role should have prior experience in project management, be conversant with project management tools and possess problem-solving and independent decision-making skills.

  • Assist Project Managers in the planning and execution of projects.

  • Coordinate and manage project tasks and deliverables; maintaining communication with stakeholders throughout the lifecycle of the project.

  • Perform administrative tasks such as maintaining a comprehensive filing system, setting up meetings, drafting invoices and ensuring their timely processing.

  • Assist with the preparation, review and tracking of reports, correspondence and presentations.

  • Maintain the invoice database for all department invoices received.

  • Document, track and communicate project progress, including changes or delays.

  • Coordinate with others to resolve invoice and billing issues.

  • Assist with the oversight of consultant contracts and agreements by keeping track of, and reporting, the status of invoices and DBE participation.

  • Assist with the preparation, issuance and management of documents such as request for work order proposals, work orders, purchase orders and requisitions; coordinating with others to process in an efficient and timely manner.

  • Complete day-to-day tasks involved in planning and implementing a project.

  • Collaborate with other departments to conduct research for a project.

  • Coordinate and ensure timely completion of reporting requirements necessary to maintain Florida Department of Transportation (FDOT) and Federal Transportation Authority (FTA) funding.

  • Adhere to the rules, regulations, and policies of SFRTA including the EEO, Anti- Discrimination and Anti- Harassment and Anti-Retaliation policies.

Knowledge of:
  • project management techniques and methods;

  • contractual state and federal requirements;

  • project management tools and software.

Skills in:
  • writing and proofreading;

  • communicating with others, both verbal and written.

Ability to:
  • be observant of the small details when handling a project or task;

  • deliver high quality and accurate work;

  • organize your tasks, maintain a daily routine;

  • manage your time efficiently;

  • operate with high efficiency and effectiveness;

  • prioritize work and manage conflicting priorities;

  • work independently or collaboratively, depending on the demands of the project;

  • analyze data and prepare financial status and status reports using complex spreadsheets;

  • understand and carry out complex verbal and written instructions;

  • grasp new concepts quickly and capacity to retain new knowledge;

  • work with a personal computer in a Windows environment and capable of learning and retaining new products.

Minimum Requirements

Education
Associate’s (A.A.) degree from an accredited college with major course work in a related field.

Experience
  • Three (3) years’ relevant work experience in project management plus,
  • Two (2) years of transportation planning, engineering, accounting or procurement experience.
Any equivalent combination of education, training and experience, which provides the requisite knowledge, skills, and abilities for this job, may be substituted.

Preferred Qualifications
  • Bachelor’s degree from an accredited four-year college/university with major course work in Engineering, Planning, Accounting, Procurement, Business Administration or related field.
  • Working knowledge of FTA Grants Agreements and FDOT (related to public agencies).
  • Project Management Professional certification.

DISCLAIMER:
This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The South Florida Regional Transportation Authority (“SFRTA”) is an Equal Employment Opportunity (EEO) Employer. It is the policy of SFRTA to provide a professional working environment that provides equal opportunities for all employees. To accomplish this, we will comply with all applicable laws, prohibiting discrimination and harassment on the grounds of race, sex, color, religion, national origin, age, disabilities, marital status, medical condition, sexual orientation, political affiliation, veteran or military status or any other basis protected by applicable federal, state and local laws.

The South Florida Regional Transportation Authority shall not discriminate against an individual on the basis of disability. SFRTA shall make reasonable accommodations to the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or employee. If selected for an interview, candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency Human Resources department at 954-788-7930 at least 72 hours prior to the date of the interview.

The South Florida Regional Transportation Authority is a Drug-Free Workplace, authorized by FS 440.101 and Chapter 59A-24 of the Florida Administrative Code. An applicant receiving an offer of employment must submit to a drug screening. A refusal to submit, or a positive confirmed test result, may be used as a basis to rescind the offer for employment. The South Florida Regional Transportation Authority conducts reasonable suspicion testing. An employee may be required to submit for testing when the employer has a reasonable suspicion, as defined in the act that an employee is using or has used drugs in violation of the employer’s policy. It is a condition of employment for an employee to refrain from reporting to work or working with the presence of drugs or alcohol in his/her body.

The South Florida Regional Transportation Authority conducts a background check on all applicants who accept an offer of employment. Background checks will include social security number verification, prior employment verification, personal and professional references, educational verification and criminal history. In addition, a motor vehicle records background search will be required if applicable to the position. Applicants who receive an offer of employment must complete a background check authorization form and return it to the Human Resources department signed and dated. Offers of employment are contingent upon clear results of a thorough background check.

Nearest Major Market: Miami/Fort Lauderdale

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Transit Job Listing - Assistant Project Manager