Lead, Accounts Payable Specialist

WHO WE'RE LOOKING FOR
The Accounts Payable Specialist, Lead reports directly to the Supervisor, Payroll and Accounts Payable. This position is responsible for the intermediate leadership and support to the Accounts Payable Specialist and will assist the Supervisor, Payroll and Accounts Payable, in the supervision of the daily activities. This position is responsible for the analysis of weekly accounts payable data for variances, exceptions and trends that would assist management with information necessary to support the success of the organization. This position will monitor and respond to reports and monitor the Accounts Payable processes, troubleshooting and testing for new processes and updates . Assist in development of inclusive test cases and documentation to be used as tools for testing new software upgrades for CapMetro functionality.

WHAT YOU'LL BE DOING
Note: The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties.

• Ensure the payment process is completed for weekly and monthly check runs and electronic payments.

• Troubleshoot and resolve user issues that affect outstanding invoices which include workflow approval, contract funding, purchase orders, and requisition issues that stop the payments.

• Ensure the invoice has been coded to the correct finance accounts.

• Ensure major account invoices are paid in a timely manner once received.

• Assist in conducting Oracle system testing to ensure enhancements, patches and updates work to specifications for accounts payable.

• Review the invoice workflow process so that invoices are delegated to the appropriate approver throughout the day for timely payments.

• Manage the Canon invoice by splitting the batch invoice to the correct accounts.

• Research and resolve billing questions, invoicing, financial inquiries, customer, and vendor account information.

• Support CapMetro’s Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.

• Perform other duties as required and/or assigned.

• High school diploma or GED equivalent

• Four (4) years’ experience in purchasing and/or accounts payable.

• Experience as a team lead or one year of experience in Accounts Payable at CapMetro.

• Preferred experience with Oracle Financials including report development and check processes.